Description

At Kickbase, our employees’ well-being is key to our success. We’re looking for a Team-Assistant who will play a central role in ensuring our team is supported, engaged, and thriving. You will be the go-to person for keeping our Munich office running smoothly and for enhancing our team’s day-to-day work experience. If you’re an empathic, proactive problem-solver with a passion for supporting teams and creating a positive atmosphere, we’d love to hear from you!

Administrative & Organizational Support

  • Support the team with various administrative tasks such as mail handling, managing deliveries, and ordering supplies for both the office and employees
  • Ensure the office remains a pleasant and organized workspace by overseeing supplies, cleanliness, and overall office management
  • Manage Kickbase’s merchandise distribution to users and partners, ensuring inventory is kept up-to-date

Team & Employee Support

  • Plan and organize team-building activities, social events, and celebrations to strengthen team culture and connection
  • Be the primary point of contact for any team members’ needs, ensuring they have the tools and support necessary to succeed
  • Coordinate trips, events, and all types of team get-togethers, from meetings to company outings
  • Foster a welcoming environment where employee well-being is prioritized through initiatives and a positive office atmosphere

Communication & Coordination

  • Act as a liaison between team members, management, and external stakeholders on office-related matters
  • Keep the team informed by communicating important updates, announcements, and reminders
  • Coordinate with vendors and building management for any office-related issues or requirements

Health & Safety Compliance

  • Ensure compliance with health and safety regulations, including emergency plans and first-aid resources, to maintain a safe workplace

Must haves

  • You are a master in multi tasking and characterized by your organizational skills
  • You have a strong hands-on and service mentality
  • You are a proactive team player who has the ability to build relationships with your colleagues and external partners

Nice 2 haves

  • Experience as a Team-Assistant or Office Manager
  • Willingness to learn and adapt to new challenges, stay updated on industry trends and best practices