Account Executive (m/w/d) Event Coordinator

E.STYLE is a live marketing communications agency that delivers unique creative ideas and implementation services. We are committed to being a full-service provider, offering innovative brand experiences from initial creative concepts to full implementation services worldwide. Our vision is to provide an optimal experience for our clients, regardless of their location in the world, by offering comprehensive solutions that exceed expectations.

Account Executive (m/w/d) Event Coordinator

Jr. Account Executive is working in a project team and supporting the planning and managing of the project(s) they are assigned in both office and onsite. He/she is being supervised by the project head/ manager and guides Jr. Account Executive, apprentice and interns. He/she can handle departments independently and be involved in client communication within the project preparation. This person is expected to have experience in the marketing or event sector and with managing small projects self-organized.

PROJECT MANAGEMENT

• Lead departments and take care about research, request, proposal preparation and implementation (including onsite operation) and supervise other small departments
• Handle vendor contact including offer negotiation
• Execute project plan and periodical track and report on progress
• Creation of PPT proposals and operation manuals
• Attend project meetings (kick-off, event, check-in, report out, project updates)
• Steady report to the project manager about project updates

TEAMWORK & QUALITY MANAGEMENT

• Balance personal workload and tasks and supports team members with workload management
• Assure that the supervised team members understand their roles and accept their responsibilities
• Suggest improvement ideas and alternative solutions within the project

BUDGETING

• Be partly involved in budget creation or take over department budgeting

INTERNAL TASKS

• Work on internal projects and support Special Units as well as Administration
• Encourage team spirit
• Involve first functional expertise from design and production team and cooperate with design & production team

TEAMWORK

• Understand group dynamics behaviour and supports team spirit
• Guide newbies and less experienced team members

CLIENT MANAGEMENT

• Speak with authority and confidence
• Establish trust with the client and partners through demonstrated performance and maintains positive, productive and ethical relationships
• Conduct oneself appropriately in client situations and manages client expectations

BUSINESS ACUMEN

• Understand E.STYLE resources and processes
• Develop job specific subject matter expertise

CREATIVITY

• Leverage past experiences for new ideas
• Begin to express independent thought proactively

PROJECT MANAGEMENT

• Demonstrate the ability to work with other agencies and vendors
• Demonstrate a good understand of client service management
• Manage more complex program logistics
• Recommend solutions
• Involve in client communication

DOCUMENTATION

• Demonstrate proficiency with MS Office programs
• Advanced skills in arranging content in PPT format and creating proposals and operation manuals

VERBAL COMMUNICATION

• Present information in professional manner
• Exhibit clear, concise communication
• Speak with confidence and authority

WRITTEN COMMUNICATION

• Demonstrate proficiency in ability to create memos, meeting minutes, emails, – work requires little/no revision from supervisor
• Demonstrate ability to create competitive reports, program/plan overviews, wrap-ups, etc. – work can still require oversight

LEADERSHIP

• Understand subordinates working style
• Delegate tasks

STRATEGIC THINKING

• Exhibit basic understanding of overall project strategies and ability to create and execute relevant programs
• Demonstrate basic ability to interpret data and make recommendations
• Demonstrate basic ability to measure effectiveness of programs

DECISION MAKING

• Able to identify basic issues or problems and recommend solutions

EVENT EXPERT KNOWLEGE

• Have a good knowledge in special event topics and marketing specific trends