European XFEL is an international non-profit company located in the Hamburg area in Germany. It operates a 3.4 km-long X‑ray laser, which produces X‑rays of unique quality for studies in physics, chemistry, the life sciences, materials research and other disciplines. The diverse scientific facilities at European XFEL enable scientists from across the globe to carry out a wide range of experimental techniques.

As temporary replacement for a colleague in maternity/parental leave, our Communications group is looking for an

Administrative Assistant (f/m/d)

• first point of contact for visitor groups, events, teachers, on the phone, by email, and at the info desk
• booking management for tours, rooms and school labs
• administrative tasks (e.g. procurement)
• coordinate student tour guides and lab tutors, including shift planning and pay
• provide support for events
• assistance in evaluation and quality management of public visits
• contribute to maintenance of the Visitor Centre website
• distribute and keep stock of marketing materials

• completed apprenticeship in office management, marketing and communication, tourism, hotel management or equivalent experience
• good written and oral skills of German and English
• organised and well-structured approach to work
• open and communicative
• ability to work with different software including the procurement system, bookings database(s) and website CMS as well as office tools

Become part of a vibrant international and multi-cultural team of scientists, engineers, technical and administrative staff. Be involved in cutting edge scientific and technical progress and participate in our international networks. Experience our atmosphere of tolerance and respect.

Salary and benefits are similar to those of public service organizations in Germany, this includes for example:

• family friendly working environment (e.g. additional childcare days)
• flexible working times and option for work from home depending on tasks
• 30 days of vacation, 24th and 31st of December are free as a courtesy of the employer
• extensive relocation benefits
• generous company pension scheme (6,45% of monthly salary)
• monthly social events and subsidized company restaurant
• partially financed job-tickets for public transportation
• extensive training opportunities incl. subsidized English and German language classes
• Easy and free access to a mental health platform to support your wellbeing

Our company language is English.

Reference number: A-239

Duration: 1 year