Studio & Community Manager (m/f/d)

Ralph Appelbaum Associates (RAA) is seeking a full-time Studio & Community Manager to join our award-winning Berlin studio — a close-knit, interdisciplinary team that for the past decade has collaborated with leading museums and cultural institutions across Europe to shape powerful public experiences. This is a multifaceted and highly visible role at the heart of studio life, ideal for a proactive, people-centered professional who thrives in a creative environment and is passionate about building strong culture and operations from the inside out.

As Studio & Community Manager, you’ll be the connector and caretaker of our Berlin office — ensuring smooth day-to-day operations, coordinating across international teams, supporting HR and administrative processes, and cultivating a vibrant, inclusive studio culture. You’ll be trusted to wear many hats: office manager, community builder, culture champion, problem solver, and key liaison across departments and time zones.

• Foster a positive and inclusive studio culture through initiatives, event planning, staff engagement, and community-building efforts
• Oversee daily studio operations, including facilities management, vendor coordination, procurement, and front-desk duties; support calendar scheduling and executive assistance
• Under the direction of the NY People Operations team, act as the first point of contact for employees’ local HR-related inquiries, supporting onboarding/offboarding, payroll documentation and helping with German proformas, recruitment coordination, and performance review processes
• Assist with local policy compliance and track staff time off, travel, and holidays in coordination with studio leadership and the London office
• Assist the Commercial Director in tracking and processing studio finances related to vendors, expenses, accounts payable, and appropriate record-keeping
• Support project and marketing efforts through proposal preparation, document filing systems, and internal knowledge-sharing
• Coordinate IT needs in partnership with internal and external providers, including hardware/software support, system access, and platform usage (Google Workspace, Slack, VOIP, Deltek)
• Create, maintain, and update an office handbook
• Ensure a safe, well-maintained work environment by leading health and safety procedures and managing infrastructure, equipment, and sustainability programs
• Act as an ambassador for the RAA Berlin studio, often as the first point of contact for clients and third party collaborators
• May perform other duties as assigned

We’re looking for someone who is resourceful, solutions-oriented, deeply organized, and energized by working with creative people. This is a rare opportunity to shape the daily rhythm, team spirit, and operational excellence of a leading design studio.

• At least three years of experience of proven office, studio, or operations management (creative industry preferred)
• Knowledge of office management responsibilities, systems, data, and administrative management practices and procedures
• Excellent time management skills and commitment to flexibility
• Ability to multitask and prioritize work
• Ability to work with little or no supervision
• Highest standards of personal and professional integrity
• Collaborative and inclusive work style
• Ability to work both independently and as part of a team
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational, multi-tasking, and time management skills
• Proactive approach to task management with excellent problem-solving skills
• Strong attention to detail
• Familiarity with standard IT equipment
• Proficiency in Google Workspace and/or Microsoft Office Suite
• Knowledge of Deltek VantagePoint Personnel Management Software a plus
• German as primary language (written and spoken)
• English language proficiency (written and spoken minimum C1)

Ralph Appelbaum Associates Berlin

Architektur / Innenarchitektur / DesignAdministration & Verwaltung2-5 Jahre Berufserfahrung / Sprachkenntnisse Deutsch / Sprachkenntnisse EnglischFestanstellung / Vollzeit / Teilzeit / flexible ArbeitszeitenID #71316Stellenbeschreibung

EDAI RAA is an equal opportunity practice that is committed to furthering diversity and inclusion in our studio. RAA does not discriminate in employment or access to its programs or activities on the basis of: race; color; creed; religion; gender; gender identity or expression; sex; sexual orientation; national origin or ancestry; citizenship status; health or genetic information; age; marital status; mental or physical disability; pregnancy political affiliation; arrest record; past, present, or future service in the uniformed services; or any other legally protected status. Our policy of non-discrimination applies to all personnel practices, including, but not limited to, recruitment, project assignments, professional development, compensation, or any other employment practice. We strongly encourage women, people of color, and candidates from other underrepresented communities to apply.